Abstract Submission

Eligibility Guidelines

HealtheX is open to graduate students currently enrolled at the University of Auckland. The research presented must be original and health-related research with demonstratable translational value to human health. 

Additionally, a few exceptions apply as listed below:

  • Undergraduate students may present original research conducted during a research component of their degree (e.g. 5th year Optometry, 4th year Pharmacy) or a summer scholarship programme.
  • Honours and Masters students who are no longer enrolled but have completed their degree in the same calendar year, i.e. 2020.
  • Doctoral candidates who have submitted their thesis and completed their oral exam, but have not yet received the “Result of Doctoral Examination” letter confirming they have met the requirements of the Doctor of Philosophy as at 11 September 2020.

Students may only enter HealtheX as individuals. For students who are working in a group project (e.g. 5th Year Optometry students), only one person must be elected to represent the group. The abstract must be submitted by the nominated presenter.


There are three different types of presentation that students can give:

  • Oral presentations: Should be no longer than 10 minutes with the visual aid of PowerPoint slides. There will be a 5 minute question session to follow each presentation.
  • Poster presentations: The poster format should preferably be A1 in size and portrait in orientation.
  • 3-Minute Elevator Pitch: You will have three minutes to summarise your project and its significance with the help of one powerpoint slide with no animations, videos or transitions.

Prizes will be awarded for first, second and third place for each category, with doctoral and non-doctoral students competing separately for the oral presentations. For more information on prizes, please click here.

Abstract Guidelines

You are able to submit your abstract as your first-choice presentation category. In the application form, you can then select a second choice category or select “1st Choice Only”. HealtheX has historically catered to all first- and second- choice presentation mediums without fail.

The HealtheX board will aim to ensure all first- and second- choices are met but reserves the right to allocate presenters to other presentation mediums if the distribution and number of abstract submissions drastically differs from expectations. This is due to the administrative and logistical confines of organizing the day.

You may present a maximum of one abstract submission per category provided:

  • All projects are different. The HealtheX board reserves the right to deem whether the projects are “different” enough.
  • All projects were started, are undergoing, or were completed within this calendar year.
  • All projects abide by the Entry Requirements detailed above under “Who can enter?”.

You are able to present a poster that has been used at another conference.

If you have carried out experiments but have not obtained the expected results, you can still present this data with appropriate justifications.


How to write and submit your abstract

  • The body of the abstract should be no more than 250 words.
  • You do not need to add your title as it will be included in the application form.
  • The following sub-headings must be used:
    • Background
    • Objectives
    • Methods
    • Results
    • Discussion
  • Referencing/results tables/figures are not necessary.
  • Abbreviations and acronyms should be explained before further use within the abstract.