Abstract Submission 2024

Closes June 21st 2024

Click here to submit now

Abstract Guidelines

You are able to submit your abstract as your first-choice presentation category. In the application form, you can then select a second choice category or select “1st Choice Only”. HealtheX has historically catered to all first- and second- choice presentation mediums without fail.

The HealtheX board will aim to ensure all first- and second- choices are met but reserves the right to allocate presenters to other presentation mediums if the distribution and number of abstract submissions drastically differs from expectations. This is due to the administrative and logistical confines of organizing the day.

You may present a maximum of one abstract submission per category, provided that:

  • All projects are different. The HealtheX board reserves the right to deem whether the projects are “different” enough.
  • All projects were started, are undergoing, or were completed within this calendar year.
  • All projects abide by the Entry Requirements detailed below under “Eligibility Guidelines”.

You are able to present a poster that has been used at another conference.

If you have carried out experiments but have not obtained the expected results, you can still present this data with appropriate justifications.


How to write and submit your abstract

  • Download and read the abstract example.
  • Download and use the abstract template.
  • The body of the abstract should be no more than 250 words.
  • Referencing/results tables/figures are not permitted.
  • Abbreviations and acronyms should be explained before further use within the abstract.
  • Submit your abstract using the “Submit now” button that will become available at the top of the page when submissions are open.

If you have any questions regarding project eligibility or abstract submission please contact healthex@auckland.ac.nz

Eligibility Guidelines

HealtheX is open to graduate students currently enrolled at the University of Auckland. The research presented must be original and health-related research with demonstratable translational value to human health. As we know that many students will still be in the data collection stage of their project, preliminary data is perfectly acceptable to present. Scoping reviews are accepted at HealtheX provided that they are original and are a component of the students PhD.

Additionally, a few exceptions apply as listed below:

  • Undergraduate students may present research conducted during a research component of their degree (e.g. 5th year Optometry, 4th year Pharmacy) or a summer scholarship programme.
  • Honours, and Masters students who are no longer enrolled but have completed their degree in the same calendar year, i.e. 2023.
  • Doctoral candidates who have submitted their thesis and completed their oral exam, but have not yet received the “Result of Doctoral Examination” letter confirming they have met the requirements of the Doctor of Philosophy as at 6th September 2024.

Students may only enter HealtheX as individuals. For students who are working in a group project (e.g. 5th Year Optometry students), only one person must be elected to represent the group. The abstract must be submitted by the nominated presenter.


Categories and Presentation Guidelines

You can submit an abstract for one or more of three different presentation types: 

  • Oral Platform Presentation: These presentations are formatted as a 10-minute talk with the visual aid of PowerPoint slides, followed by a 5-minute question and answer session for each presenter. 
  • Poster Presentation: The poster format should be A1 in size and portrait in orientation, at 300 dpi resolution. Posters can be printed by request at Creative Print, a print service available in the Architecture and Planning building (421) at the University of Auckland. Students can pay for prints via their Campus Card, and doctoral students can pay for prints with their PReSS account. For more information on pricing and printing turnaround, visit the Creative Print university page. 
  • 3-Minute Elevator Pitch: Presenters are to prepare a succinct, 3-minute presentation that summarises your project and its significance with the help of one PowerPoint slide with no animations, videos or transitions.

Prizes will be awarded for first, second and third place for each category, with doctoral and non-doctoral students competing separately for the oral presentations. For more information on prizes, please click here.